Quick Tips to Learn Communication Skills.!!
“Good communication is just as stimulating as black coffee, and just as hard to sleep after.” – Anne Morrow Lindbergh
What is communication?
Communication is the act of giving, receiving, and sharing information. Learning to communicate effectively is a simple procedure that helps you to express yourself while also improving your personal and professional relationships. Knowing how to listen carefully and clearly will assist you in expressing yourself in job interviews, business meetings, and in your personal life.
What Is Effective Communication & Why it is Important?
To be a great communicator, you must be able to actively listen as well as convey yourself clearly to others around you. Effective communication is important in and out of the job because it allows you to clearly convey your intentions and emotions into messages that are easy to understand. Developing an effective communication process helps you understand what others are saying.
Always remember that no single skill or technique will help you become a great communicator. Effective communication requires a diverse skillset that covers both verbal communication and nonverbal communication, as well as active listening.
So, here are some tips and skills every good communicator should possess:
1. Listen Well
To be an effective communicator, you must first listen carefully. When one of the individuals involved is not paying attention, communication is disrupted. You get every important part of the message if you pay attention, and you also enhance your ability to communicate back.
2. Be to the Point
The majority of miscommunications occur when there is a lot of unnecessary information. Keep your communication precise without compromising its relevance. This is relevant for both written and spoken communication. Proofread your written communication, and practice saying only what is relevant to the conversation verbally.
3. Know Your Listener
You must first identify who you are interacting with and what form of communication they will understand. If you’re speaking with a colleague or a boss, you shouldn’t use informal language. Also, if you use abbreviations, you can’t expect the other person to recognize them right away. So, you should know your listener.
4. Assertive & Active Voice
You should use assertive and active language in your communication. This form of language instantly grabs the attention of the listener or reader. They’ll pay attention to every word you say and the proper message will be delivered.
5. Body Language
Body language is an excellent technique to communicate without saying anything yet having a big impact. Maintain a good body language, such as eye contact, throughout a video conference call or face-to-face meeting. The other person picks up on this and changes their body language to be more positive.
6. Always Proofread
People assume they haven’t made a mistake and press the submit button on their written correspondence. This should not be done. Before sending, proofread what you’ve written at least twice. One tip is that do not proofread immediately after writing because errors are more difficult to detect. Take a short break to rest your eyes before proofreading.
7. Take Notes
It is important in communication to take notes of important points when you are being communicated with other people. This is a very basic but efficient way to ensure that there is no miscommunication.
8. Watch Your Tones
Most miscommunication happens because either of the parties involved was not speaking in the right tone. Don’t be too loud, don’t be too soft and don’t be rude. Always communicate with others in a kind and respectful manner.
9. Right Frame of Mind
Make sure you’re in the right frame of mind when you’re going to communicate. Tiredness, frustration, sadness and anger among other range of emotions can disrupt what you want to communicate. Just make sure you’re positive or at least neutral.
10. Speak Directly
Communicate directly with the person you’re trying to reach. Many communication channels are formed in numerous organisations, with many unnecessary people passing on the messages. This does not function when there are too many people, as we know from the Chinese whispers game. Simply interact with the individual you’re trying to reach.
Therefore, Communication skills is something that has a significant impact on our personal as well as professional life. So, it has to be taken very seriously. And always remember that some of the most successful and happy people in the world are great communicators.